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GUIDANCE NOTES FOR STUDENTS

Thank you for your enquiry regarding PIKES ESTATE AGENTS letting service for students. The following information has been designed to help answer your questions and set out some of your obligations should you decide to rent through us.

PLEASE READ CAREFULLY BEFORE RESERVING A PROPERTY

VIEWING APPOINTMENTS

In most cases the existing Tenants will be happy to show you over the selected property. Please bring your Student ID with you and a copy of our Student List to identify yourself to the existing tenants. In some cases appointments are necessary and this will be highlighted in the property description, the Tenants may require a minimum of 48 hours’ notice.

RESERVATION

Once you have selected a property each Student must:-

  1. Fully complete a Reservation Agreement
  2. Provide identification (either Passport, Photo Driving Licence) together with your University ID Card, bank details and satisfactory Guarantor.
  3. Each student will be asked to pay a non-refundable Tenancy Fee. Please see ‘Fees Apply’
  4. We are not able to hold a property without all of the above completed so please do not ask as your request will be declined.

GUARANTOR

Each tenant must have a Guarantor, usually a parent or a person over the age of 25, in full time employment living in the United Kingdom and being a ‘United Kingdom of Great Britain and Northern Ireland’ passport holder, who will guarantee your rental payments in the event of you failing to pay. A Guarantor can only guarantee one student and will be supplied with a draft copy of the Tenancy Agreement and a Form of Guarantee for completion. In the event that you are unable to find a guarantor but still wish to rent the property the full rent for the tenancy will be required in cleared funds before the commencement of the tenancy.

We allow 14 days from the date of sending for completed guarantor forms to be returned to our office. After this period we reserve the right to offer the property to other prospective tenants. Please be aware if your tenancy start date falls within this 14 day period we do require all guarantor forms to be completed and returned to us before the Tenancy can commence and ANY keys released.

GROUP LEADER

Once you have found a suitable property you should appoint a group leader whom we can liaise with during the setting up of the tenancy and who will be responsible for the administration of your deposit return at the end of the tenancy. The group leader must be readily available by email, telephone and have a United Kingdom postal address. At the end of the tenancy the group leader will be informed of any deductions and will be asked to liaise with the group and report back to Pikes Estate Agents.

PROPERTY CONDITION

By signing the Student Reservation Agreement you are agreeing that you have viewed the property. Please do not make any automatic assumptions about its condition, the decoration or what contents will or will not be included in your tenancy as some of what you have seen may belong to the present occupiers. Please ask us now if you are in any doubt or have particular requests so that we can resolve matters in advance. At the start, or soon after the start of your tenancy you will be supplied with two copies of a detailed inventory of the property condition and contents. If you are unhappy you should not reserve the property as the above is not open to negotiation at a later date.

RENT & DEPOSIT

The initial payments being your Deposit and First Month’s rent are required fourteen days prior to the commencement of your tenancy agreement allowing us sufficient time for the administration of the commencement of your tenancy. Payment to be made on-line or by bank transfer at least three working days before commencement of tenancy. Once the tenancy has begun, the second and all subsequent installments of rent must be paid by Standing Order or on-line bank transfer (three days in advance to allow for the banking process) as specified in the tenancy agreement. Please enquire at our office for guidance if you wish to pay your rent termly.

Your deposit will be held in our Clients Account (as “Stakeholders” no interest paid) under The Tenancy Deposit Scheme.

All rental figures quoted are per calendar month (PCM). Weekly rents quoted are for guidance only and worked out using the following method. Monthly rent, multiplied by 12 (months in a year), divided by 52 (weeks in a year). For example £325.00 multiplied by 12 then divided by 52 will give you a weekly rent of £75.00.

UTILITIES

You will be responsible for all utilities at the property to include all charges connected to; gas, electric, water, telephone, TV licence and council tax (full time students may apply for exemption). As the tenants(s) you have an obligation to inform them of your occupation, however we will assist you by writing to the water and to the council to inform them of your occupation. If you wish to have a telephone, satellite TV or internet connection you must make your own enquiries and have consent from your Landlord for any new installations. Please note that generally satellite dishes are not allowed, by the block management companies, to be installed on the exterior of blocks of flats and any installations without consent may result in a charge to you by the block management company for the removal.

INSURANCE

Your personal contents will not be insured under any of the Landlord’s policies so we strongly advise you to insure your own contents. You may wish to insure against accidental damage to the Landlord’s contents.

ENERGY PERFORMANCE CERTIFICATE (EPC)

If you would like to view an EPC on any of the properties please apply at our office.

FREQUENTLY ASKED QUESTIONS ANSWERED

  1. All properties are generally available for a ten month fixed period on the dates below unless Otherwise stated in the property description.
  2. Tenancy Start Date. Normally the properties are available and the group can choose a tenancy start date from one of the first 3 Saturdays of September. However please check individual properties or enquire at our office as this may vary or if you have other specific requirements.
  3. Pikes Estate Agents are a member of the Tenancy Deposit Scheme, which is administered by: The Dispute Service Ltd, PO Box 1255, Hemel Hempstead, Hertfordshire, HP1 9GN. Tel. 0845 226 7837 Fax 01442 253193 www.thedisputeservice.co.uk
  4. Your rent is paid by Standing Order and as such we have no authority to alter or cancel payments, any requests have to be made by the account holder direct to the bank.
  5. The Agreement you enter into is “joint and several”. This means that each individual in the group can be held responsible for the total rent payable and for any damage caused to the property. In other words the Landlord’s contract is with you as a single group, not with several separate tenants so it is important that you are all sure that you want to rent a property together.
  6. Your deposit is held as one lump sum against any rent arrears or damage to the property. Original Tenancy agreements must be signed at our office.
  7. ‘Landlord Managed’ properties only. Once the tenancy has commenced we will provide you with contact details for your Landlord, who will be responsible for placing your deposit into a Government approved Tenancy Deposit Scheme. We will collect the Deposit and first month’s Rent from you, thereafter all further Rent payments will be made direct to your Landlord who will also deal direct with you on all management issues to include any maintenance required.

HOUSE OF MULTIPLE OCCUPATION (HMO)

The property you will be letting is classified as an HMO. Pikes Estate Agents, as the ‘Property Manager’, have additional conditions placed on our management practices. This includes monthly inspections of the property by a member of staff to ensure the property is being kept in an appropriate and safe way. Please ask at our office if you would like any further information.

CHARGES & FEES

Please see ‘Fees Apply’

ON OR BEFORE THE COMMENCEMENT OF THE TENANCY

Pikes Estate Agents need to have received from each student in the group the following:

  1. Total Deposit in cleared funds.
  2. Completed “Form of Guarantee” together with a copy of their Passport & proof of address.
  3. Total first month’s rent in cleared funds.
  4. Photocopy of your Passport or Driving Licence and your Student University ID.
  5. Non-refundable Tenancy Fee payable upon reservation.
  6. The Tenancy Agreement signed by all the tenants in the group.

PLEASE NOTE: NO KEYS CAN BE RELEASED UNTIL ALL THE JOINT TENANTS HAVE SIGNED THE TENANCY AGREEMENTS, WHICH ARE REQUIRED TO BE SIGNED AT OUR OFFICE WE ARE NOT ABLE TO POST, FAX OR EMAIL ORIGINAL TENANCY AGREEMENTS FOR SIGNATURE. THE TENANCY AGREEMENT IS A LEGAL DOCCUMENT AND WE THERFORE REQUIRE ALL TENANTS SIGNATURE.

PLEASE MAKE SURE YOU SIGN THE TENANCY AGREEMENTS PRIOR TO TRAVELLING ABROAD, GOING HOME FOR SUMMER ETC-AS NO TENANTS CAN MOVE IN WITHOUT ALL THE JOINT TENANTS SIGNING THE ORIGINAL TENANCY AGREEMENTS AT OUR OFFICE.